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⤢ MICROSOFT OUTLOOK KEYBOARD SHORTCUTS · WINDOWS · 39 1 Ctrl Go to Ma… 2 Ctrl Go to Ca… 3 4 Ctrl Go to Co… 5 6 7 8 Ctrl Go to Ta… 9 0 Q Ctrl Mark as … W E Ctrl Search R Ctrl Reply T Y Ctrl Redo U Ctrl Mark as … I Ctrl Italic O P Ctrl Print A Ctrl Shift New Appo… S Ctrl Save Dra… D F Ctrl Forward G Ctrl Go to To… H J Ctrl Alt Mark as … K Ctrl Insert H… L Z Ctrl Undo X C V Ctrl Shift Move to … B Ctrl Bold N Ctrl New Email M Ctrl Shift New Emai… MORE SHORTCUTS Delete Del Send Ctrl Enter Reply All Ctrl Shift R Archive E Next Message Ctrl . Previous Message Ctrl , New Meeting Ctrl Shift Q Send (Alt) Alt S Underline Ctrl U Close Window Esc Permanently Delete Shift Del Flag for Follow U… INSERT Spelling & Grammar F7 Next Day / Week /… Ctrl . Previous Day / We… Ctrl , Advanced Search Ctrl Shift F Mark All as Read Ctrl Q shortcutposters.com UPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · WINDOWS
MICROSOFT OUTLOOK KEYBOARD SHORTCUTS · WINDOWS · 39 1 Ctrl Go to Ma… 2 Ctrl Go to Ca… 3 4 Ctrl Go to Co… 5 6 7 8 Ctrl Go to Ta… 9 0 A Ctrl Shift New Appo… Z Ctrl Undo E Ctrl Search R Ctrl Reply T Y Ctrl Redo U Ctrl Mark as … I Ctrl Italic O P Ctrl Print Q Ctrl Mark as … S Ctrl Save Dra… D F Ctrl Forward G Ctrl Go to To… H J Ctrl Alt Mark as … K Ctrl Insert H… L M Ctrl Shift New Emai… W X C V Ctrl Shift Move to … B Ctrl Bold N Ctrl New Email MORE SHORTCUTS Delete Del Send Ctrl Enter Reply All Ctrl Shift R Archive E Next Message Ctrl . Previous Message Ctrl , New Meeting Ctrl Shift Q Send (Alt) Alt S Underline Ctrl U Close Window Esc Permanently Delete Shift Del Flag for Follow U… INSERT Spelling & Grammar F7 Next Day / Week /… Ctrl . Previous Day / We… Ctrl , Advanced Search Ctrl Shift F Mark All as Read Ctrl Q shortcutposters.com UPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · WINDOWS
⤢ SEARCH Search Ctrl E Advanced Search Ctrl Shift F NAVIGATION Go to Mail Ctrl 1 Go to Calendar Ctrl 2 Go to Contacts / People Ctrl 4 Next Message Ctrl . Previous Message Ctrl , Go to Tasks Ctrl 8 CALENDAR New Appointment Ctrl Shift A New Meeting Ctrl Shift Q Go to Today Ctrl G Next Day / Week / Month Ctrl . Previous Day / Week / M… Ctrl , MAIL New Email Ctrl N Reply Ctrl R Delete Del Reply All Ctrl Shift R Forward Ctrl F Archive E New Email (from any vie… Ctrl Shift M Mark as Read Ctrl Q Mark as Unread Ctrl U Move to Folder Ctrl Shift V Permanently Delete Shift Del Mark as Junk Ctrl Alt J Flag for Follow Up (Tod… INSERT Mark All as Read Ctrl Q COMPOSE Send Ctrl Enter Save Draft Ctrl S Send (Alt) Alt S Insert Hyperlink Ctrl K Bold Ctrl B Italic Ctrl I Underline Ctrl U Spelling & Grammar F7 ACTIONS Undo Ctrl Z Print Ctrl P Redo Ctrl Y Close Window Esc Microsoft Outlook KEYBOARD SHORTCUTS · WINDOWS · 39 BOTH LAYOUTS QWERTY Q W E R T Y AZERTY A Z E R T Y shortcutposters.com UPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · WINDOWS ⤢ SEARCH 02 Search Ctrl E Advanced Search Ctrl Shift F NAVIGATION 06 Go to Mail Ctrl 1 Go to Calendar Ctrl 2 Go to Contacts / Peop… Ctrl 4 Next Message Ctrl . Previous Message Ctrl , Go to Tasks Ctrl 8 CALENDAR 05 New Appointment Ctrl Shift A New Meeting Ctrl Shift Q Go to Today Ctrl G Next Day / Week / Mon… Ctrl . Previous Day / Week /… Ctrl , MAIL 14 New Email Ctrl N Reply Ctrl R Delete Del Reply All Ctrl Shift R Forward Ctrl F Archive E New Email (from any v… Ctrl Shift M Mark as Read Ctrl Q Mark as Unread Ctrl U Move to Folder Ctrl Shift V Permanently Delete Shift Del Mark as Junk Ctrl Alt J Flag for Follow Up (T… INSERT Mark All as Read Ctrl Q COMPOSE 08 Send Ctrl Enter Save Draft Ctrl S Send (Alt) Alt S Insert Hyperlink Ctrl K Bold Ctrl B Italic Ctrl I Underline Ctrl U Spelling & Grammar F7 ACTIONS 04 Undo Ctrl Z Print Ctrl P Redo Ctrl Y Close Window Esc Microsoft Outlook KEYBOARD SHORTCUTS · WINDOWS · 39 BOTH LAYOUTS QWERTY Q W E R T Y AZERTY A Z E R T Y shortcutposters.com UPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · WINDOWS
⤢ MICROSOFT OUTLOOK · KEYBOARD SHORTCUTS Windows · 6 SETS · No.01 MICROSOFT OUTLOOK TOTAL 39 SHORTCUTS FOR WINDOWS · SHIPPED COMBOS SETS MAIL 14 COMPOSE 08 SEARCH 02 NAVIGATION 06 ACTIONS 04 CALENDAR 05 REF. EDITION · JAN 2026 shortcutposters.com New Email Ctrl N Reply Ctrl R Delete Del Reply All Ctrl Shift R Forward Ctrl F Archive E New Email (from any view) Ctrl Shift M Mark as Read Ctrl Q Mark as Unread Ctrl U Move to Folder Ctrl Shift V Permanently Delete Shift Del Mark as Junk Ctrl Alt J Flag for Follow Up (Today) INSERT Mark All as Read Ctrl Q Send Ctrl Enter Save Draft Ctrl S Send (Alt) Alt S Insert Hyperlink Ctrl K Bold Ctrl B Italic Ctrl I Underline Ctrl U Spelling & Grammar F7 Search Ctrl E Advanced Search Ctrl Shift F Go to Mail Ctrl 1 Go to Calendar Ctrl 2 Go to Contacts / People Ctrl 4 Next Message Ctrl . Previous Message Ctrl , Go to Tasks Ctrl 8 Undo Ctrl Z Print Ctrl P Redo Ctrl Y Close Window Esc New Appointment Ctrl Shift A New Meeting Ctrl Shift Q Go to Today Ctrl G Next Day / Week / Month Ctrl . Previous Day / Week / Month Ctrl ,
MICROSOFT OUTLOOK KEYBOARD SHORTCUTS · WINDOWS · 14 ESSENTIAL 1 Ctrl Go to Ma… 2 Ctrl Go to Ca… 3 4 5 6 7 8 9 0 Q Ctrl Mark as … W E Ctrl Search R Ctrl Reply T Y U Ctrl Mark as … I O P A S D F Ctrl Forward G H J K L Z Ctrl Undo X C V B N Ctrl New Email M Ctrl Shift New Emai… MORE SHORTCUTS Delete Del Send Ctrl Enter Reply All Ctrl Shift R Archive E shortcutposters.com UPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · WINDOWS Keyboard map MAIL New Email Ctrl N Reply Ctrl R Delete Del Reply All Ctrl Shift R Forward Ctrl F Archive E New Email (from any view) Ctrl Shift M Mark as Read Ctrl Q Mark as Unread Ctrl U ACTIONS Undo Ctrl Z COMPOSE Send Ctrl Enter SEARCH Search Ctrl E NAVIGATION Go to Mail Ctrl 1 Go to Calendar Ctrl 2 Microsoft Outlook KEYBOARD SHORTCUTS · WINDOWS · 14 ESSENTIAL BOTH LAYOUTS QWERTY Q W E R T Y AZERTY A Z E R T Y shortcutposters.com UPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · WINDOWS Isometric MAIL 09 New Email Ctrl N Reply Ctrl R Delete Del Reply All Ctrl Shift R Forward Ctrl F Archive E New Email (from any view) Ctrl Shift M Mark as Read Ctrl Q Mark as Unread Ctrl U ACTIONS 01 Undo Ctrl Z COMPOSE 01 Send Ctrl Enter SEARCH 01 Search Ctrl E NAVIGATION 02 Go to Mail Ctrl 1 Go to Calendar Ctrl 2 Microsoft Outlook KEYBOARD SHORTCUTS · WINDOWS · 14 ESSENTIAL BOTH LAYOUTS QWERTY Q W E R T Y AZERTY A Z E R T Y shortcutposters.com UPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · WINDOWS Typewriter MICROSOFT OUTLOOK · KEYBOARD SHORTCUTS Windows · 5 SETS · No.01 MICROSOFT OUTLOOK TOTAL 14 SHORTCUTS FOR WINDOWS · SHIPPED COMBOS SETS MAIL 09 COMPOSE 01 SEARCH 01 NAVIGATION 02 ACTIONS 01 REF. EDITION · JAN 2026 shortcutposters.com New Email Ctrl N Reply Ctrl R Delete Del Reply All Ctrl Shift R Forward Ctrl F Archive E New Email (from any view) Ctrl Shift M Mark as Read Ctrl Q Mark as Unread Ctrl U Send Ctrl Enter Search Ctrl E Go to Mail Ctrl 1 Go to Calendar Ctrl 2 Undo Ctrl Z Editorial Microsoft Outlook combines email, calendar, contacts, and task management into one workspace used widely across businesses. Knowing its shortcuts speeds up triaging your inbox, scheduling meetings, and flagging messages so you can clear the queue without losing momentum.
Official: Official site Mac App Store
All Microsoft Outlook keyboard shortcuts (Windows)
+ 3 more controls in the table below
+ 3 more controls in the table below
14 Action Shortcut New Email Ctrl N Reply Ctrl R Delete Del Reply All Ctrl Shift R Forward Ctrl F Archive E New Email (from any view) Ctrl Shift M Mark as Read Ctrl Q Mark as Unread Ctrl U Move to Folder Ctrl Shift V Permanently Delete Shift Del Mark as Junk Ctrl Alt J Flag for Follow Up (Today) INSERT Mark All as Read Ctrl Q
8 Action Shortcut Send Ctrl Enter Save Draft Ctrl S Send (Alt) Alt S Insert Hyperlink Ctrl K Bold Ctrl B Italic Ctrl I Underline Ctrl U Spelling & Grammar F7
6 Action Shortcut Go to Mail Ctrl 1 Go to Calendar Ctrl 2 Go to Contacts / People Ctrl 4 Next Message Ctrl . Previous Message Ctrl , Go to Tasks Ctrl 8
5 Action Shortcut New Appointment Ctrl Shift A New Meeting Ctrl Shift Q Go to Today Ctrl G Next Day / Week / Month Ctrl . Previous Day / Week / Month Ctrl ,
4 Action Shortcut Undo Ctrl Z Print Ctrl P Redo Ctrl Y Close Window Esc
2 Action Shortcut Search Ctrl E Advanced Search Ctrl Shift F
Sourced from support.microsoft.com , support.microsoft.com
·
Last verified June 14, 2026
Unofficial reference. ShortcutPosters is not affiliated with, endorsed by, or
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Frequently asked questions
Does the poster include every Microsoft Outlook shortcut? Microsoft Outlook has 39 keyboard shortcuts in total — the complete list is free to read on this page. The poster features the most essential ones, curated to stay readable on a wall.
Can I print it at home? Yes. The digital download is a high-resolution 300 DPI file you can print at home or at any print shop, in standard frame sizes.
Does it cover both Mac and Windows? We sell separate Mac and Windows editions so every key matches your keyboard exactly. This page is the Windows edition.
Is this an official Microsoft Outlook product? No. This is an unofficial reference poster and is not affiliated with or endorsed by Microsoft Outlook. All trademarks belong to their respective owners. Was this reference helpful? Thanks — your feedback helps us improve.
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